- Manage and automate your unique order workflows.
- Track stock and COGS in real-time and sync it with platforms like Shopify.
- See the analytics you need to grow with confidence.
- Customize everything as your business grows and changes.
✋🏼 Stop juggling separate rigid apps for orders, inventory, and analytics.
✅ Get a fully customizable Airtable-based order & inventory management system for small business with automatic First-In, First-Out (FIFO) logic built-in.
Customizable Order & Inventory Management System for Small Business with Automatic FIFO
This is more than just an Airtable template; it's a flexible strategic foundation with the most difficult part—automatic FIFO and COGS accounting—already done for you. Automate, expand, and customize it to fit your unique processes, creating a smart and scalable system for your operations.
A Central Hub for Inventory & Order Management
Customizable Order Management Workflow
#2
Map out your entire fulfillment process exactly how you need it. Manage purchase orders, suppliers, track incoming stock, process sales orders, and update statuses automatically.
Accurate Online Analytics
#4
Get analytics you can trust and customize. Our pre-built dashboards combines your sales data with COGS auto-tracking to give you a live, accurate view of your business health. Track gross profit, sales velocity, inventory turnover, and top-performing products at a glance.
#3
Connection to E-commerce and More
Connect to needed tools (via Zapier/Make) or e-commerce platforms like Shopify (via Airtable Sync, Shopify Apps, or Zapier/Make). Sync your orders and stock in real-time to eliminate overselling and automatically import data for processing and analysis; send out emails, notifications, inquiries to suppliers, and more.
#1
Automatic FIFO & COGS Tracking
The system’s core engine auto-regulates stock levels using the First-In, First-Out method and calculates the Cost of Goods Sold for every sale. This automates inventory management, ensures the oldest unit always sells first, and gives you precise profit-per-order data.
Who Is This For?
This small business inventory and order management system is for owners and operators who need a powerful, unified solution that adapts to their needs:
- Shopify & E-commerce Sellers: Who need to prevent overselling while getting accurate, per-order profit data.
- Multichannel Retailers: Who need a central, flexible stock and order management system for small business operations to consolidate inventory from their website, physical store, and marketplaces.
- Makers & Manufacturers: Who need a custom workflow to track raw material costs through to the sale of finished goods and manage the whole order pipeline.
- Any small business that holds physical stock!
How It Works: Simple Setup, Powerful Results
We give you the engine and the keys. You decide where and how to drive. Get up and running in three simple steps:
- Get Your Airtable Template: Get instant access to the system with a one-time purchase.
- Connect Your Data: Easily import your existing product lists and link your Shopify store and other e-commerce platforms and sources.
- Automate, Customize & Grow: Use our video guides to understand how the system works, and the power of Airtable to customize and automate it to fit your unique business processes.
Pricing
DIY
$67/one time
- Airtable template with all databases, interfaces, and functions (no automations included).
- Step-by-step video guides on how to use the system.
- DIY automation guide (includes both video and text instructions).
- Instant access.
Full
$97/one time
Max
$137/one time
- Airtable template with all databases, interfaces, and functions and automations.
- Step-by-step video guides on how to use the system.
- Instant access to DIY version + Full version transferred manually within 24 hours.
- Airtable template with all databases, interfaces, and functions and automations.
- Step-by-step video guides on how to use the system.
- Instant access to DIY version + Full version transferred manually within 24 hours.
- 30-minute long handout call.
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Questions and Answers
You will receive a pre-built application template developed within the Airtable no-code environment. This template includes a database backend, user interfaces, and built-in Airtable automations, featuring a fully automatic FIFO module.
Upon purchase, you will get instant access to a PDF containing a link to duplicate the template into your Airtable account, along with step-by-step instructions.
Airtable's platform does not support transferring automations during duplication, we offer a manual setup service. If you purchase a non-DIY version, we will transfer the fully configured system, including all automations, to your account within 24 hours. You will receive an email with instructions on how to grant us the necessary access after your purchase.
Upon purchase, you will get instant access to a PDF containing a link to duplicate the template into your Airtable account, along with step-by-step instructions.
Airtable's platform does not support transferring automations during duplication, we offer a manual setup service. If you purchase a non-DIY version, we will transfer the fully configured system, including all automations, to your account within 24 hours. You will receive an email with instructions on how to grant us the necessary access after your purchase.
The template includes DIY instructions for setting up the automations.
However, because Airtable's platform does not support transferring automations during duplication, we offer a manual setup service.
If you purchase a non-DIY version, we will manually transfer the fully configured system, including all automations, to your account within 24 hours. You will receive an email with instructions on how to grant us the necessary access after your purchase.
However, because Airtable's platform does not support transferring automations during duplication, we offer a manual setup service.
If you purchase a non-DIY version, we will manually transfer the fully configured system, including all automations, to your account within 24 hours. You will receive an email with instructions on how to grant us the necessary access after your purchase.
This inventory management system is designed for a variety of small businesses, including e-commerce stores (Shopify, WooCommerce, etc.), wholesalers, distributors, retail businesses, and individual makers. It is ideal for any business that manages physical stock and has a moderate volume of transactions.
If you're still unsure, we invite you to book a free Q&A call to discuss your specific needs.
If you're still unsure, we invite you to book a free Q&A call to discuss your specific needs.
The cost involves a one-time payment to us for the Airtable template. Separately, you may require a paid Airtable subscription, depending on your usage.
However, our system is designed to be fully functional on Airtable's free plan.
However, our system is designed to be fully functional on Airtable's free plan.
The system uses Airtable automations to identify the oldest stock batch based on its arrival date. When an order is placed, it subtracts the required quantity from that batch. If the order quantity exceeds the oldest batch, it moves to the next oldest, continuing this process for up to five batches.
Conversely, if an order's quantity is reduced, the system returns the items to the inventory, starting with the youngest batch first.
This five-level logic is sufficient for most use cases and was designed to ensure full functionality on Airtable's free plan, which does not support the scripts needed for unlimited iterations.
Conversely, if an order's quantity is reduced, the system returns the items to the inventory, starting with the youngest batch first.
This five-level logic is sufficient for most use cases and was designed to ensure full functionality on Airtable's free plan, which does not support the scripts needed for unlimited iterations.
The system can be connected to other applications using several methods, depending on the tool you wish to integrate:
- Native Integrations: Airtable offers built-in connections for a select list of applications (like Gmail, Google Docs, Google Sheets, and Google Calendar). These integrations typically do not require additional payment or setup.
- Shopify Apps: For connecting to Shopify specifically, you can use dedicated applications from the Shopify App Store, such as Airtable Sync, to sync your store data directly.
- No-Code Integration Platforms: Tools like Make or Zapier can act as a bridge, allowing you to create automated workflows that sync products, orders, and inventory levels with thousands of other platforms.
- Direct API Connection: Airtable has a robust API, which allows for direct connections with other applications that also provide an API. This method may require development resources to implement.
You can use barcode scanning in two ways:
- The Airtable mobile app (for iOS and Android) includes a feature that uses your phone’s camera to scan barcodes, allowing you to find records or update stock levels on the go.
- For desktop use, any standard USB or Bluetooth barcode scanner will work. The scanner acts as a keyboard, automatically inputting the barcode data into the selected field in your Airtable base.
- If any part of our template does not function as described, contact us, and we will resolve the issue at no cost.
- For any problems related to the Airtable platform itself, you can contact Airtable's official support.
- If you require further customizations or modifications, we can provide development services at a reduced rate. You can discuss your requirements with us on a free call or by submitting the form.
Almost entirely.
Airtable is a platform designed for building and modifying no-code applications. Minor adjustments require a basic understanding of the platform. More significant customizations will require familiarity with Airtable's features, but extensive documentation and community support are available.
Alternatively, you can hire us to implement the changes for you. You can discuss your requirements with us on a free call or by submitting the form.
Airtable is a platform designed for building and modifying no-code applications. Minor adjustments require a basic understanding of the platform. More significant customizations will require familiarity with Airtable's features, but extensive documentation and community support are available.
Alternatively, you can hire us to implement the changes for you. You can discuss your requirements with us on a free call or by submitting the form.
- Airtable Familiarity: To get the most out of the system, you will need to have or be willing to learn a basic understanding of how Airtable works.
- Customization Skill: Adding new modules or connecting third-party apps requires knowledge of Airtable and potentially integration platforms, or the budget to hire a developer.
- Platform Limitations: Airtable has record limits (ranging from 50k to 500k per base, depending on the plan) and may require a paid subscription for higher storage and advanced functions. It also has other specific limitations; for example, it is not well-suited for building a full-scale CRM with advanced communication logging.